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Course Entry Policy


This document explains our policy for enrolling individuals onto differing programmes of learning. It relates to individuals eligible for publicly funded courses. Please also refer to our Terms & Conditions and the Learner Handbook, which explains our learner code of conduct, breaches of which may result in our refusing course entry to individuals. 

Our Aim  

Skills & Learning will make sure that individuals are admitted to our courses through a consistent, fair and transparent admissions process. We will ensure that all individuals are treated equally and are given appropriate information, advice and guidance to support them in selecting the correct learning provision for them. 

We are committed to ensuring there is equality of opportunity for everyone who wishes to join one of our programmes and we welcome applications and enrolments from everyone with the potential to succeed. We will make reasonable adjustments throughout the application and enrolment process to ensure that no-one is disadvantaged. 


Skills & Learning has limited funding with which to support individuals and we offer places to those eligible individuals who best meet our selection criteria and whom our staff judge to have most potential to benefit from their chosen course.  

We prioritise this funding by: 

  • Targeting funding at those who are not presently in employment, or are under-employed, and are actively seeking learning in order to improve job prospects. 
  • Targeting funding at those that need support to achieve greater levels of independent living. 
  • Targeting funding at those who have not yet reached a level in their maths and/or English that equates to a GCSE at grade C/4 and through initial assessment and our professional judgement have the potential to further their attainment in maths and/or English by undertaking an accredited course. Funding must be used in a way that challenges individuals to achieve at a level higher than which they are initially assessed. 
  • Targeting funding at those at risk of social and community exclusion 

In the academic year 2021/22, we will prioritise entry to learners who: 

  • Were unable to complete their 2020/21 course(s) due to the Covid-19 lockdowns and need to return to support their next steps. 
  • Are now unemployed/underemployed as a result of the lockdown and need new skills to support their future employability and/or next steps to further or higher education. 
  • Need to retrain due to employment opportunities in their sector reducing as a result of the Covid-19 pandemic. 
  • Can demonstrate the basic digital skills required and have the necessary equipment to access online learning or can demonstrate a willingness to develop the digital skills required to access online learning. Reasonable adjustments will be made for learners unable to meet this requirement due to disability. 

Course entry 

Skills & Learning will accept a learner who: 

  • Meets funding eligibility criteria for their programme of study. 
  • Has not previously received ESFA funding for the same programme at Skills & Learning or at another provider. An exception may be made where the individual has previously demonstrated significant progress towards a successful outcome. Skills & Learning may seek to reclaim fees and support costs for individuals who fail to disclose that they are studying the same qualification with another provider or have previously achieved the qualification. 
  • Has a good record of attendance throughout any previous course/s attended (over 80% of lessons attended) and a good record of completion of work and exam success. Exceptions may be made where non-completion and/or poor attendance has been the result of poor health or medical issues (evidenced by a Doctor’s Certificate) and the individual has kept us fully informed. Exceptions may also be made where learners were unable to complete courses in 2020/21 due to the Covid-19 lockdown and the individual has kept us fully informed. 
  • Provides any information requested to secure a place on their chosen programme, for example certificates of prior achievement. 
  • Has no outstanding debt for previous courses or programmes of study. 
  • Has adhered to our learner behaviour policy (please see our Learner Handbook) 
  • Can engage with online learning where required. 

Unspent criminal convictions 

The service reserves the right to refuse admission to individuals with unspent criminal convictions where, following a risk assessment, the risk to others or to themselves remains high. 

Right of appeal 

Individuals who wish to appeal against any decision made during the admissions and enrolment process should email 

Storage of information 

It is a funding body requirement that Skills & Learning maintain records of the initial assessments for all individuals for a period of 10 years. 

These will be held securely and shared with relevant Teaching, Learning and Assessing staff that are involved in supporting individuals through their chosen study programme. 

Skills & Learning reserves the right to amend any part of this Admissions Policy, without notice, in response to changes in Education and Skills Funding Agency and/or other Funding Body funding guidance. 

Reviewed by Management & Performance Committee June 2021 Next review June 2022