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Privacy Policy

Please read the Council’s general Privacy Notice as well as this notice; it is available here.

What we do

We undertake the delivery of Adult Community Education throughout Dorset, including education funded by the government.

Please also refer to the Education & Skills Funding Agency Privacy notice here and the Learning Records Service Privacy notice here.

The purposes we use your personal information for

We will collect and process your personal information to provide these services to you.

This will include:

  • Assessing your application for a course
  • Assessing whether you meet any eligibility criteria for a course and/or public funding
  • Undertaking returns to the government in respect of publicly funded education provided to you
  • Providing you with the necessary support to help you achieve your learning goals

The personal information we collect and use

We only obtain and use the information we need to provide our services to you. We do obtain and use special category information.

The law we use to process your personal information

The main legislation that provides us with the statutory basis to deliver our services is: Legal obligation: it is required by law under the Apprenticeships, Skills, Children & Learning Act 2009

The Data Protection Leglisation conditions we meet

The conditions that we use to process your personal information are:

  • Contract: the processing is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract with you
  • Legal obligation: the processing is necessary for us to comply with the law (not including contractual obligations)
  • Consent: you have given consent for us to process your personal data for a specific purpose, or purposes

Our service also needs to use sensitive personal data also called “special category data” which requires more protection to keep it safe. This is often information you would not want to be widely known and is very personal to you. It includes:-

  • Ethnicity
  • Physical or mental health
  • Criminal history (for individuals with unspent criminal convictions)
  • Employment Status
  • Prior qualifications
  • Date of birth
  • Emergency contact data
  • National Insurance Number

We will take extra care of this data. The legal reason for us to collect and use this personal information is:

  • Contract: you have entered into a contract with us
  • Legal obligation: it is required by law under the Apprenticeships, Skills, Children & Learning Act 2009

Who we may share your information with

We use a range of organisations to either store personal information or to help deliver our services to you. Sometimes we have a legal duty to provide your personal information to other organisations, for example the Education & Skills Funding Agency. We may also share your personal information with these organisations:

  • The Awarding Organisation of any exam you undertake
  • An approved third party contractor who will contact you in order to collect information on the impact and outcomes arising from your learning with us
  • Taxi companies or childcare providers where we organise these for you
  • If applicable, the Student Loans Company in connection with grants, fees, loans & bursaries
  • If applicable, other third party agencies who referred you to Skills & Learning, in order that we can provide them with confirmation of your attendance and progress on your course. These could include:
    • JobCentre Plus (for referrals only)
    • Government Funded Training Providers
    • National Careers Service
    • The NHS (Track and Trace), if needed, in order to help contain clusters and outbreaks during the coronavirus pandemic

The personal data that is shared will always be limited to what the other organisation needs to meet its requirements or deliver its services.

Your information will not be disclosed to any other organisations, except where we are required and allowed to by law.

How long we keep information about you

We will retain this information for as long as it is required for these purposes and in accordance with the Apprenticeships, Skills, Children and Learning Act 2009. This will be for a period of between 7 and 13 years.

This information is correct at time of publishing April 2023.

Read more of our policies below